Template Gallery

Browse and select from a library of professionally designed email signature templates. The gallery provides ready-to-use templates that can be customized with your branding, colors, and dynamic user variables.

Gallery Categories

Template Features

Layout Options

• Horizontal — Contact info arranged in a single row
• Vertical — Contact info stacked vertically
• Two-column — Logo on left, contact info on right
• Card style — Bordered card-like appearance

Customizable Elements

Each template supports customization of:

• Company logo — Upload your logo or use a URL
• Brand colors — Set primary and accent colors to match your brand
• Social media icons — Add links to LinkedIn, Twitter, Facebook, Instagram
• Contact fields — Choose which fields to display (phone, mobile, fax, address)
• Banner area — Optional promotional banner below the signature
• Disclaimer — Optional legal or confidentiality text

Dynamic Variables

All templates support Azure AD dynamic variables for automatic personalization:

• Display name, title, department, company
• Email address, phone numbers
• Office location and address
• Custom attributes for specialized fields

Using a Template

1. Browse gallery — Select a template that fits your brand style.
2. Preview — View the template with sample data to assess the design.
3. Customize — Upload your logo, set brand colors, and configure fields.
4. Map variables — Ensure dynamic variables map to your Azure AD attributes.
5. Test — Send test emails to verify rendering across email clients.
6. Deploy — Create a signature rule to deploy the template.

HTML Compatibility

Templates are designed for cross-client compatibility:

• Inline CSS for consistent rendering
• Table-based layout for Outlook compatibility
• Responsive design for mobile email clients
• Tested across Outlook, Gmail, Apple Mail, and web clients

Best Practices

• Match your brand — Select templates that align with your corporate identity guidelines.
• Test across clients — Verify rendering in Outlook desktop, web, and mobile clients.
• Keep it concise — Select templates with only the information your users need to display.
• Use standard image formats — PNG or JPG logos render most reliably across email clients.

API Reference

GET /api/exchange/signatures/gallery List available gallery templates

GET /api/exchange/signatures/gallery/:id Get template details and preview

POST /api/exchange/signatures/gallery/:id/customize Create customized version of gallery template

GET /api/exchange/signatures/gallery/categories List template categories