Teams Meetings
Configure and manage Microsoft Teams meeting policies, settings, and features. Control meeting options, participant permissions, and recording behavior across your organization.
Meeting Overview
| Metric | Value |
|---|---|
| Meetings This Week | 2,847 |
| Total Participants | 12.4K |
| Avg Duration | 45m |
| Recordings | 156 |
Meeting Policies
| Policy | Users | Key Settings | Status |
|---|---|---|---|
| Global (default) | All users | Recording, Transcription, Screen share | Active |
| Executive Meetings | 25 users | Enhanced security, Lobby for all | Active |
| External Webinars | 12 users | 1000 attendees, Registration required | Active |
Meeting Settings
Participant Permissions
| Setting | Value |
|---|---|
| Let anonymous users join | Enabled |
| Anonymous users can start meeting | Disabled |
| Who can bypass lobby | People in my org |
| Who can present | Everyone |
Audio & Video
| Setting | Value |
|---|---|
| Allow IP video | Enabled |
| Media bit rate (kbps) | 50,000 |
| Allow NDI streaming | Disabled |
| Screen sharing mode | Entire screen |
Recording & Transcription
Recording Settings
| Setting | Value |
|---|---|
| Allow cloud recording | Enabled |
| Record automatically | Disabled |
| Storage location | OneDrive |
| Expiration days | 120 |
Transcription Settings
| Setting | Value |
|---|---|
| Allow transcription | Enabled |
| Live captions | Enabled |
| Copilot | Enabled |
Lobby Settings
Control who waits in the lobby before joining meetings:
| User Type | Description | Access |
|---|---|---|
| People in my organization | Internal users bypass lobby | Bypass |
| Guests | Guest users from other tenants | Wait in lobby |
| Anonymous users | Users not signed in | Wait in lobby |
| Dial-in users | Users joining via phone | Wait in lobby |
Meeting Types
- Private Meeting — Standard meetings with invited participants. Supports up to 1,000 attendees.
- Channel Meeting — Meetings in a Teams channel. All channel members can see and join.
- Webinar — Formal presentations with registration, up to 1,000 attendees (10,000 with Premium).
Live Events
Note: Live events support up to 20,000 attendees for broadcast-style presentations. Requires Teams Premium or separate add-on for larger events.
Producer Capabilities
- Manage presenters
- Control broadcast
- Monitor Q&A
- Start/stop recording
Attendee Experience
- View-only mode
- Q&A participation
- DVR controls
- Captions available
Best Practices
- Enable lobby for external participants — Keep external users in lobby to prevent unauthorized access to meetings.
- Set recording expiration — Auto-delete old recordings to manage storage and reduce data exposure.
- Use meeting options templates — Create templates for common meeting types to ensure consistent settings.
- Review anonymous access settings — Ensure anonymous access is appropriate for your organization’s security posture.
API Reference
GET /api/teams/meetings/policies— List meeting policiesPUT /api/teams/meetings/policies/:name— Update meeting policyGET /api/teams/meetings/settings— Get tenant meeting settingsGET /api/teams/meetings/usage— Get meeting usage statistics
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