Sharing Settings

Review OneDrive sharing activity and configure sharing policies to identify potential security concerns. Monitor external sharing, anonymous links, and sharing with guests across all managed tenants.

Note: OneDrive storage is included with Microsoft 365 licenses. Default allocation is 1 TB per user. SharePoint tenant storage pools are separate from OneDrive allocations.

Sharing Summary

Track sharing activity across all managed tenants:

Sharing Levels

OneDrive supports multiple sharing levels, from most permissive to most restrictive:

Link Settings

Configure default link behavior for OneDrive sharing:

• Default link type — Specific people, People in org, or Anyone
• Default permissions — View only or Edit
• Link expiration — Require links to expire after a specified number of days
• Password protection — Require passwords on Anyone links

External Sharing by Domain

Monitor which external domains receive shared files:

Warning: Sharing with consumer email domains (e.g., gmail.com, outlook.com) may indicate uncontrolled data sharing. Review these shares to ensure they comply with organizational policies.

Sharing Analysis Features

File-Level Tracking

• Identify which files are shared externally
• Track who has access to sensitive documents
• Monitor when sharing links were created and last accessed
• Detect orphaned sharing links for deleted users

Tenant-Level Comparison

Compare sharing policies and activity across managed tenants to identify inconsistencies:

• Which tenants allow anonymous sharing links
• External sharing volume trends by tenant
• Policy compliance status across all tenants

Best Practices

Security

• Disable anonymous sharing links unless specifically required
• Set link expiration policies (30 days recommended for external)
• Require passwords on Anyone links
• Block sharing with consumer email domains
• Track external sharing for sensitive data

Monitoring

• Schedule weekly sharing reports
• Review external sharing by domain regularly
• Monitor anonymous link creation and usage
• Audit sharing activity for compliance requirements
• Set alerts for unusual sharing patterns

API Reference

# Get OneDrive usage report including sharing data
GET /reports/getOneDriveUsageAccountDetail(period='D30')

# OpsPilot365 API - Sharing analysis report
GET /api/reports/onedrive/sharing
{
  "tenantIds": ["tenant-1", "tenant-2"],
  "period": "last30days",
  "includeAnonymousLinks": true
}

• GET /api/onedrive/sharing — Get sharing settings
• PUT /api/onedrive/sharing — Update sharing settings
• GET /api/onedrive/sharing/external — List externally shared files