Active Sites
Manage SharePoint sites across your organization. Create team sites and communication sites, configure settings, monitor storage, and maintain site health. OpsPilot365 provides cross-tenant visibility into all SharePoint sites with bulk management capabilities.
Site Overview
Dashboard metrics provide a snapshot of your SharePoint environment:
| Metric | Count | Description |
|---|---|---|
| Total Sites | 156 | All SharePoint sites across the tenant |
| Team Sites | 89 | Group-connected collaboration sites |
| Communication Sites | 42 | Publishing and broadcast sites |
| Hub Sites | 25 | Sites that connect related sites for navigation |
Site Types
Team Site
Connected to a Microsoft 365 group for team collaboration. Includes shared mailbox, calendar, and Planner.
- Group-connected with shared resources
- Private by default
- Ideal for team collaboration and project work
- Automatic provisioning when a Team is created
Communication Site
Broadcast information to a broad audience. No group connection. Designed for news, events, and resources.
- No group connection
- Publish-focused with polished design templates
- Broad reach across the organization
- Ideal for intranets, news, and announcements
All Sites
| Site Name | URL | Type | Storage | Last Activity | Status |
|---|---|---|---|---|---|
| Marketing Team | sites/marketing | Team | 12.4 GB | 2 hours ago | Active |
| Company Intranet | sites/intranet | Communication | 8.7 GB | 1 day ago | Active |
| Project Phoenix | sites/projectphoenix | Team | 45.2 GB | 5 hours ago | Active |
| Old Projects Archive | sites/oldprojects | Team | 78.3 GB | 6 months ago | Inactive |
Site Creation
Create new sites by specifying:
- Site Name — Display name for the site
- Site Type — Team site (group-connected), Communication site, or Team site (no group)
- Site Address — URL path (e.g.,
contoso.sharepoint.com/sites/site-url) - Privacy — Private (only members can access) or Public (anyone in the organization)
Site Settings
Storage Quota
Set maximum storage for each site. Default uses automatic pooled storage from the tenant allocation. Monitor usage against quota to prevent sites from running out of space.
Site Classification
Apply sensitivity labels and classifications for governance:
- General — Standard content, default policies
- Confidential — Restricted access, enhanced audit logging
- Highly Confidential — Maximum restrictions, encryption required
Hub Sites
Hub sites connect related sites for unified navigation and search:
| Hub | Associated Sites | Description |
|---|---|---|
| Marketing Hub | 8 sites | All marketing-related team and communication sites |
| HR Hub | 5 sites | Human resources sites and policies |
Hub sites provide:
- Shared navigation bar across associated sites
- Aggregated search across all hub members
- Consistent look and feel with hub theme
- News rollup from all associated sites
Inactive Sites
Sites with no activity in the last 90 days require attention:
| Site | Last Activity | Storage | Owner | Actions |
|---|---|---|---|---|
| Old Projects Archive | 6 months ago | 78.3 GB | john@contoso.com | Archive or Delete |
| Test Site 2023 | 8 months ago | 2.1 GB | jane@contoso.com | Archive or Delete |
Best Practices
- Use team sites for collaboration — Team sites with group connectivity provide the richest collaboration experience
- Use communication sites for publishing — Communication sites are optimized for broadcasting information to large audiences
- Implement site lifecycle policies — Automatically identify and handle inactive sites to manage storage and security
- Organize with hub sites — Use hubs to create logical groupings and improve discoverability
Note: Regularly review inactive sites. Archiving or deleting unused sites reduces storage costs and minimizes security surface area.
API Reference
# List all sites
GET /api/sharepoint/sites# Create new site
POST /api/sharepoint/sites# Get site details
GET /api/sharepoint/sites/:id# Delete site
DELETE /api/sharepoint/sites/:id# List inactive sites
GET /api/sharepoint/sites/inactive